We will reserve a maximum of 45% of each week’s spots for church groups. The remaining spots will be reserved for individual and scholarship campers. When 45% of a week's spots are held by church groups, that week will be closed to groups. There will be no exceptions. Please keep this in mind and return the Church Group Registration Form and deposit ASAP in order to guarantee your spots in your preferred week.
Holds will be placed once the camp office has received the completed and signed Church Group Registration Form. We will begin accepting Church Group Registration Forms on Wednesday, January 13. Each group may hold as many spots as they need up to the number of campers they brought in the same age group as last summer. Groups may also request to increase their total spots up to 10%, but Woodlands reserves the right to award the extra spots based on availability. Once all of the holds are filled, you may request extra spots in increments of 5 or until the week is full. If your group is new to Woodlands, you may request a total of 20 spots for your group.
Please submit the Church Group Registration Form online. The first half of the deposit is due at noon EST on Friday, January 15. You may either mail the check or pay online with an electronic check. Each spot that is held is worth $50 (Ex. 10 spots = $500).
Mark a first option and a second option on your Church Group Registration Form, in case the first option fills up.
Completed Church Group Registration Forms will be processed in the order they are received. The Church Group Registration Form will not register your campers. It will only hold your spots giving you time to register your campers.
Holds are guaranteed until February 24. After February 24, all anonymous holds will be released to the general public. After March 1, if spots are still available, five holds may be given at a time and will expire within one week.
If there is a cancellation BEFORE February 24, the deposit will show as a credit and the held spot will stay on the church's account.
If there is a cancellation AFTER February 24, the deposit will be forfeited and the spot will be given to the next person on the waiting list. If you have filled all of your spots for your church, please let the camp office know so we can add them to our waiting list. Please do not make a waiting list with your church.
Mass Cancellation Policy
If there is a cancellation of 10 or more campers BEFORE February 24, the deposit will show as a credit on the church's account or will be refunded IF we can fill the spots with other campers. Otherwise, the deposit will be forfeited.
If there is a cancellation of 10 or more campers AFTER February 24, the church is required to pay for the cancelled spots in full.