Check-in

Check-in runs from 3–5pm on the first day of each overnight camp. Please do not arrive any earlier than 2:00pm. Please note, Pee-Wee Camp begins on Thursday. The final balance will be due 7 days prior to the first day of camp. Please sign into your online account to pay your balance in full so that we can expedite your check in process as much as possible.

Pick-up

Camp weeks close at 9:15am on the last day of camp. Please note: Junior Camps and Xtreme Junior Camps end on Fridays and Pee-Wee Camp, Junior High Camps, Teen Camps, Xtreme Junior High Camps, and Xtreme Teen Camps end on Saturdays.

Cancellations

Registration deposit ($100) is non-transferable to another camper and non-refundable.

Packing List

Boys

- Modest length, loose fitting shorts or pants (our standard is that shorts come within 4” from the top of the knee when standing).
- Shirts with the sides cut out are not acceptable.
- Boxer style swimsuit; must fit appropriately.

Girls

- Modest length, loose fitting shorts or pants (our standard is that shorts come within 4” from the top of the knee when standing).
- Spandex, yoga pants and leggings are only acceptable if shorts are worn over them.
- Modest, loose fitting tops. Tops should not expose cleavage, midriff or undergarments and should have straps at least 2" wide. Strapless tops, halter‐tops and racer backs are not acceptable.
- Modest, one-piece swimsuit with straps. Swimsuits with low-cut tops, high-cut sides or cutouts are not acceptable. Tankinis are acceptable, but the top and bottom MUST stay together.

General

- Tennis shoes are required for many activities.
- Undergarments must always be covered by outer garments (i.e. no boxer shorts or bra straps showing, including sports bras).
- No clothing should be worn that promotes ideals that could be offensive or that are not consistent with the values of Woodlands (including profanity, alcohol, tobacco, drugs or other worldly ideals).
- Note: Our goal in developing a dress standard is to be both modest and practical. However, dress standards can often be a source of tension, especially among girl campers. In today’s society, the “less is more” mentality is displayed through low cut jeans and shorts, tight or revealing tops and short shorts. Please understand that Woodlands is committed to protecting the innocence of your child while they are in our care. With this in mind, we will ask campers who are inappropriately dressed (wearing articles of clothing not consistent with Woodlands’ dress standard) to change. We appreciate your sensitivity to this subject matter, as it is our goal to create an impactful, unforgettable camp environment that is free from distractions.

What to Bring

- Bedding for a twin size bed or sleeping bag and pillow
- Towels and toiletries
- T-shirts, shorts, tennis shoes and swimsuit
- Sunscreen
- Medication in original container
- Bible, pen and notebook
- Flashlight
- Water bottle

What not to Bring

- Electronics of any kind (including cell phones, MP3 players, gaming devices, laptops, tablets, radios, TVs, CD players, etc.)
- Fireworks, firearms or knives
- Body rings (body piercings)
- Tobacco, drugs or alcohol
- Sports equipment that could endanger others (such as skateboards, bikes, scooters, paintball/airsoft guns, bats, etc.)

Medication

Please do not pack medication. All camper medication must be turned in to our health assistants at registration. Only our health staff is allowed to administer medication. Our health center stocks basic over-the-counter medications (Ibuprofen, Tylenol, Benadryl, etc.) and first aid supplies. It is not necessary to send these unless your child needs them on a regular basis.

Spending Money

All campers are required to add $10 to their Trading Post account. However, additional funds may be added for camper spending money. Junior campers typcially bring $30-40, Junior High campers typically bring $40-60 and Teen campers typically bring $60-80 to spend on the snack shop, gift shop, coffee shop, bookstore, paintball and offering. Any remaining funds will be given back to the camper on the last day of camp unless specified to give back to the offering.

Lost and Found

Lost items not requested in 7 days will be disposed of. Requested items will be mailed C.O.D. (cash on delivery). Please fill out a Lost and Found form in search of lost items.

Early Dismissal

Please plan to send your camper for the ENTIRE week of camp. Early dismissals are permitted in case of emergency only. In order to release a camper early, the office needs written authorization from the parent or guardian at least 24 hours in advance. Notice can be mailed, emailed or brought with camper to check-in on the first day of camp. Non-cooperative campers are subject to dismissal.

Paintball

Paintball is available during Junior High and Teen camps only.  Please do not bring your own equipment. Cost is $5, which covers equipment and ammo. Masks are provided. Campers will be able to sign-up for paintball each morning. The cost will be taken from their Trading Post account.

Mail

Letters and Packages: Parents may drop off mail for their camper at check-in. Please specify each letter or package with your camper’s name and day you would like it to be delivered. Letters and packages will be delivered at lunch. Package(s) requirements:
- Packages should not be larger than SHOE-BOX SIZE.
- Please limit THREE (3) shoe-box sized packages per camper (whether delivered at check-in or mailed).
- Parents or friends may not drop off packages while camp is in session.
- There is no limit for letters.
- NO FAXES or E-MAIL - No exceptions. You may purchase a one-way email package for your camper.

Camp Care Packages:

If you would like to send your camper a Woodlands Camp care package, they will be available on check-in day at the Trading Post.

Mailing or Shipping:

Woodlands Camp does not guarantee on any postal service delivery. If we do receive a mailed letter or package after your camper has left camp, we will return it to the sender. Here is how to label a package that is sent to your camper:

USPS, UPS or FedEx
Camper's First and Last Name
Week of Camp Attending
Woodlands Camp
1242 Old Blue Creek Rd.
Cleveland, GA 30528

Visitors

Safety is one of our primary concerns. For this reason, while camp is in session, visitors are prohibited. Special exceptions may be granted by the office prior to a visit. Guests are required to check-in and check-out at the camp office. Some guests may be requested to remain with a staff escort while on camp property. Woodlands Camp reserves the right to decline any visitation request. If a visitor knowingly fails to comply with any of the policies laid out by the camp, they will be asked to leave the premises. If necessary, local authorities will be contacted.

Emergency Contact Info

Please call the following number for after hour emergencies only: TBD.

Menus

The summer camp menus will be posted as the summer approaches.

Allergies

Food Allergies/Sensitivity Policy: There are a wide variety of food allergies and sensitivities that children have. Unfortunately, due to time restraints and the volume of food served each meal at Woodlands, we do not offer special dietary menus. If your child has an allergy or sensitivity, please check our menus above.

If you feel your child needs supplemental/replacement food you may send these and deliver them to the camp kitchen the day of registration between 2:30-4:30 INCLUDING a completed Allergy form:

Allergy forms will be posted as the summer approaches.

Due to the risk of cross contamination and health codes, the kitchen staff cannot cook individual meals. Everything must be pre-made/cooked and pre-packaged in serving size containers. A refrigerator and microwave is available. Please follow the following labeling instructions:

Camper Name (Happy Camper)
Date to be served (Monday, June 20)
Meal to be served (Breakfast)

A note about severe food allergies: We do have kids who come to camp with severe food allergies but they must be aware of their allergy and of course, know what they can and can not have. Our kitchen is not nut free and many of the mixes, etc – even though they do not contain peanuts- have been "processed in a place that processes peanuts, etc, etc…" If something is served that actually contains nuts, the kitchen staff places a sign by that food that lets the camper know it contains nuts. We also provide a special Woodlands wristband to campers with rescue medication (epi-pens, inhalers) to alert the staff that medication is available in the event of an emergency. We know the severity of food allergies varies so we trust you as the parent to ultimately decide if the camp environment if safe for your child's health. If you feel that it is- we certainly will do what we can to make sure has a safe and unforgettable week. If you have further medical questions, please feel free to email the camp nurse at julie@woodlandscamp.org.

Roommate Requests

To set up a roommate request, go to our website (www.woodlandscamp.org) and use your username and password to login. Click on “View Itineraries.” Click on your child’s name and then click the “Roommate Request” button (toward the bottom/center of the screen). At that point you may either accept a roommate request by entering a request code that had been emailed to you, or you may make a request yourself by entering the first and last name of the person you want your child rooming with as well as his/her parent’s email address. An email will then be sent to the other parent with a request code in it and they will use that request code to accept your request. Roommate requests must be entered AND accepted by noon on the Wednesday before your child's camp week starts.