2025 Staff

All the forms you need to complete if you haven’t done so already…

May 11 Arrival Times…

• Veterans: 2:30 - 3:00

• Rookies: 4:00 - 5:00

If you need to arrive early or late, please make sure I am aware before May 8.

A final look at our team this summer…

GET PAID

• You should have received an email from our payroll provider Gusto.

• If you would like to get paid, click the link that was sent to you and fill out the info.

• You will need your bank account information, social security number, and driver’s license to complete your direct deposit authorization, W4, and I9.

• After completing the above forms, upload a digital copy of your driver’s license, social security card, as well as proof of insurance (if applicable).

• From a computer, you will also need to change your tax delivery preferences. Complete this by:

  • Clicking settings in the bottom left corner

  • Click documents in the left side bar

  • Click edit tax document delivery

  • Click “paperless”

• Email Geoff Friesner at geoff@woodlandscamp.org if you need any assistance.

• Summer 2024 Veterans – You should only have to complete bullet number 4 unless your banking information has changed.

REGISTER IN CIRCUITREE

• Click on this LINK.

• Enter your email address (the one you’re currently using) and click “Get Started.”

• Enter your password. 

• You should have received an email from CircuiTree to set up an email.

• If you haven’t done so, click “Forgot Password.”

• If you have problems logging in, email Hannah Dockery at hdockery@woodlandscamp.org. 

• Once you’re logged in, you need to complete your Medical Information 

• The two major things we need: 

• Insurance Information (your parents should have this) 

• Policy Number

• Group Number

• Policy Holder Name

• Insurance Company Phone Number

• Basic Medical History 

• Allergies

• Medical Conditions

• All of this will be kept secure with Julie Estes, our Healthcare Manager.

• If you have any questions for her, you can reach her at julie@woodlandscamp.org.

• Why are we doing all of this? 

• We want to help keep you healthy physically this summer.

• Working at camp over the summer will be physically taxing, making you prone to illness.

• With quick access to your health information, allergies, medical history, etc., our medical team can provide speedy and thorough care to get you back on your feet and back into your role at camp!

Mark Your Calendar

What do you need to KNOW?

Summer Staff Update

• Another shoutout to those we added to our team in March:

  • Brynn Hall - Worship Leader

  • Isaiah Glenn - Traditional West Counselor

  • Dylan Peter - Traditional East Counselor

  • Bryson Bridges - Traditional East Counselor

  • Christina Franklin - Health Assistant

  • Lanie Oliver - Traditional Retail

  • Bella Clifton - Onsite Videographer

  • Kate Phillips - Freestyle Counselor

  BIG additions in the last 30 days!!!

Important Note

• Next month we will need some VERY important information from you. You will have two options:

  • Drivers License AND Social Security Card

  • Passport

• You will have to scan them into Gusto, our online paycheck app.

• You can sign-up on Gusto in May to set up your direct deposits for getting paid this summer.

  • Meaning, you will need your banking information as well.

• To set your mind at ease, all of this information will be collected via Gusto and is kept with the utmost security in mind.

• Be prepared with that information at the first of May you can get paid this summer AND Woodlands doesn’t get fined for not going through the proper channels to verify your employment.

Visitors

• Visitors are NOT permitted during the week.

• Visitors are permitted to visit on weekends as the schedule allows and are welcome to stay at Woodlands if there are rooms available. All lodging requests must be made by submitting a form no later than Wednesday at 2 pm. There is a $50/night charge for each room being used at the Lodge.

• There are a limited number of Lodge rooms available for parents and adult family members only.

Packing List

This link will help you know what to bring for Training Camp and the rest of the summer. If you have any questions, I would suggest posting in Slack.

What do you need to DO?

Register your vehicle

Help us by letting us know if you will be parking a car on-site this summer. This will help us in providing you with a sufficient parking spot. Even if you are NOT bringing a vehicle here this summer, PLEASE fill this out. It will help me check your name off the list.

RECRUIT!

All of you are great people. You are friends with great people. Could you help us connect with them? If you have a friend who has the potential to fill one of these roles, ask them EVERY DAY, “Have you finished your application yet?” We need you!

We’ve got some more incentives for you. Several ways to enhance your Training Camp and Summer experience. Check out the list below!

What do you need to KNOW?

Summer Staff Update

• Shout out to our February staff additions:

  • Amber DuMay / Freestyle Counselor

  • Savannah Karlak / Health Assistant

  • Adam Groski / Health Assistant

  • Jonathan Bell / Traditional Foodservice

  • AJ Van Koevering / Freestyle Counselor

  • Ella Grace Williams / Freestyle Admin

  • Jenna Kate Welch / Onsite Photographer

  • Lucas Fernandes / Traditional Spec Ops

  • Ian Johns / Traditional East Counselor

  • John Cardinal / Traditional Spec Ops

• AND our latest addition this morning…

  • Brynn Hall / Worship Leader

Camper Update

NEXT Early Action

NEXT is our residency program for young adults between the ages of 18 to 25.

Overview of the program:

• Live in incredible community at Woodlands.

• Grow spiritually and develop as a leader.

• Build soft skills such as work ethic, attention to detail, people skills, and ministry connections.

• Invest a season of life in a mission bigger than your own while continuing your education online.

Early Actions is open now until March 31. If you’ve thought about taking a gap year, then NEXT is a great fit for you. If you still want to continue your education online with a full-time paid position at Woodlands, then NEXT is a great fit for you.

What do you need to DO?

RECRUIT!!!

• Almost 1,000 boy campers that do NOT have a Traditional Counselor.

• Even more, campers who don’t have a Health Assistant to care for their needs.

• We produce 80+ videos during the summer and need more Videographers to make those for our campers.

• Some of our Freestyle Guy Counselors will have 25 campers on our big weeks.

All that to say, we need your help!

Two Recruiting Incentives:

Time Off Request

Scroll down to our time off policy (see December update). If you have any questions or concerns, you can direct those to Brent Kimbro at bkimbro@woodlandscamp.org.

Background Check

We are required to run a background check on all employees. Here’s what you need to do:

• Click on this LINK.

• Enter your email address.

• Enter your Name and the last 4 digits of your Social Security Number.

Please have this filled our by March 17, 2025. If you have any questions, email bkimbro@woodlandscamp.org.

What do you need to KNOW?

Summer Staff Update

• We currently have 150 staff under contract.

• Reminder: the goal is 200… so we still have some work to do!

• Staff By the Numbers:

  • 76 Rookies

  • 53 Veterans (2nd summer)

  • 20 Veterans (3rd summer)

  • 1 Veteran (4th summer) - shout out to Chelsie Duncan!

  • 61 Guys and 89 Girls

  • 84 Campers

  • 58 SALT Campers

  • 26 got saved at Woodlands

  • 69 from Georgia

  • 54 from South Carolina

  • Others - TN, NC, IN, NJ, FL, MI, MS, NH, AL
    
    

Camper Update

• Freestyle: 695

• SALT: 0

• Traditional: 1662

• Xtreme: 33

• WKND: 306

What do you need to DO?

RECRUIT! RECRUIT! RECRUIT!

• We have 50 spots to fill

• Opening Day is May 11… 14 weeks from today

• Positions we need right now:

  • 12 Freestyle Guy Counselors

  • 7 Traditional East Guy Counselors

  • 4 Freestyle Girl Counselors

  • 4 Health Assistants

  • 4 Onsite Videographers

  • 3 Traditional Guy Foodservice

  • 3 Traditional Spec Ops

  • 2 Traditional West Guy Counselors

  • 2 Freestyle Media

• Help us build our team

• We are striving to serve over 10,000 campers this summer and they need staff just like you to help them take their next step in their relationship with Jesus

• If everyone can get ONE PERSON to apply in February, we would hit our goal!

What do you need to KNOW?

Open Positions

We are 71% of the way there. That’s a huge win, but we still have work to do. WE NEED YOUR HELP! We have 53 spots open, and we need your help filling those. We will pay you for your help. More info below.

Woodlands West

Construction is firing on all cylinders. All of these projects will allow us to program on the west side of the property and run 10 weeks of camp for 8-11-year-olds. Here are the projects we are currently working on:

• Chapel - the building used for all sessions where campers will hear the Gospel every week

• Trading Post - the building that will foster community and provide the funds for us to build more unforgettable attractions

• Ball Field and Gym - rec space that will get campers outside competition in unforgettable competitions

• Adventure Attractions - free attractions where campers will scream, laugh, giggle, and scream a little more

• The Quad - the heartbeat of the campus which will foster community and provide unforgettable memories

Please join us in praying for these projects. That the Lord will provide as we strive for them to be completed and paid for by May 11.

Time Off Requests

• Some of you have asked how time off works for the summer. In March, I will send out a form for you to fill out requesting for time off. Until then, here is a breakdown of our policy for you as a reference:

  • Please understand, in signing a contract to serve at Woodlands, we are counting on you to be here. We don't staff extras, meaning you can't leave for a week to go to the beach with your family. However, we understand that you are at the age where many of your friends are starting to get married, so we will do our best to help you out. In short, our policy is to make it happen if you are IN a wedding (groomsmen, maid of honor, etc). If you want to simply attend a wedding, graduation ceremony, or some other function, we'll do our best to accommodate but no promises. Here is our complete time off policy:

    • Weddings: 

      • IN a wedding or attending the wedding of a sibling

        • IN a wedding is classified as being in the bridal party

        • Guaranteed time off

        • Max time off if IN a wedding is leaving Thursday morning and returning by Sunday afternoon

      • ATTENDING a wedding 

        • Only if you won't miss time, including Sunday evening huddles (staff small groups)

    • Graduations, recitals, etc. of a sibling 

      • Only if you can leave and return the same day (if returning would put you back too late to drive safely, you would need to return before the first scheduled event the next day)

    • Leaving early 

      • If you need to leave early at the end of the summer to return to school (leadership training, sports, ministry team, etc), we will allow you to leave up to 60 hours before you have to arrive on campus. That should give plenty of time to travel and transition.

• If you have any questions or concerns, you can direct those to Brent Kimbro.

What do you need to DO?

Help us build our team!

Do you have friends that would be a good fit on our team? Encourage them to apply! Bug them to apply. Ask them every day to apply.

Set up an event at your school, ministry, etc.

We would love to host an event with you and your friends. Even if it’s just dinner. You can connect with Brent Kimbro to set this up: 706-878-6088.

Referral Bonus:

Remember, we will pay you for connecting us to your friends. Get them to APPLY -> SIGN -> SHOW UP, and we will pay you $100 for EACH friend.

Help us build our Freestyle calendar!

• Freestyle is our mobile day camp that partners with host sites that we call Synergy Sites.

• We have a few spots open. Will you help us fill those spots?

• Here is a list of where we are going so far:

  • Asbury / Wall Highway in TBD

  • Beachside Baptist in New Smyrna Beach, FL

  • Calvary Church in Charlotte, NC

  • Canton FB in Canton, GA

  • Centenary Methodist in Lexington, KY

  • Church on Main in Roswell, GA

  • Cleveland Worship Center in Cleveland, GA

  • FBC Locust Grove in Locust Grove, GA

  • FBC Melbourne in Melbourne, FL

  • FBC Winter Garden in Winter Garden, FL

  • Grace Marietta in Marietta, GA

  • GracePoint in Alpharetta, GA

  • Lake Oconee in Greensboro, GA

  • Lanier Hills in Gainesville, GA

  • Local Dawson in Dawsonville, GA

  • Local Forsyth in Cumming, GA

  • North Florida Baptist in Tallahassee, FL

  • North Jax in Jacksonville, FL

  • Roswell Community in Roswell, GA

  • Sanctuary/Vintage 242 in Kennesaw, GA

  • Shadowbrook in Suwanee, GA

  • Port City Community in Wilmington, NC

  • West Hartselle in Hartselle, AL

What do you need to KNOW?

Staff Update

We’ve had a VERY strong start to our recruiting season. 74 Veterans is the most we’ve ever had. 134 staff by November is the most we’ve ever had. However, there is still a lot of work to do. 66 open spots. A lot of those, as you can see, are Guy Counselors and Media positions. WE NEED YOUR HELP! Do you have a friend that would be a good fit for Woodlands? Encourage them to apply. Not later. Now! If you wait til later, someone else will scoop them up.

IMPORANT REMINDER!!! We will pay you for your help. $100 for every staff member that YOU recruit. Here’s what they have to do:

1. Complete the application.

2. Put your name as the person who influenced them to apply.

3. Sign their contract.

4. Show up on May 11.

What do you need to DO?

Stay active on Slack

• Don’t silence those notifications!

• When someone signs on to summer staff… GET HYPE!!!

• Come across a really cool passage of Scripture… share it.

• Need prayer… tell us about it.

Help us know how to bless you

One piece of homework during your Thanksgiving break. Don’t worry, it’s easy! I promise, you’ll be glad you did!