Health Form

ALL campers are required to have a health form filled out and signed by their parent/guardian within 2 weeks of registration. The health form can be found on your camp account dashboard.

Please be sure all information is CURRENT and UP TO DATE each year your camper attends:

  • Health conditions

  • Medications

  • Insurance information

  • Emergency contacts

Health Form

Roommate Requests

  • Log in to your “Parent Portal”.

  • Select “Roommate Request” and “Edit”.

  • Enter the camper’s name and parent’s email address to send the request.

  • If another camper requests your camper as a roommate, you will receive an email with the request code that can be entered in the Parent Portal.

  • All requests must be accepted within two weeks from the opening day of the campers’ week of camp.

  • Campers can have a maximum of six people within their roommate chain.

Roommate Policies

  • Roommate chains cannot exceed a chain of six campers.

  • If you have a chain larger than six:

    • Coordinate as parents to break up campers into a smaller group of three or four.

    • Once your chains are solidified, email our admin team at office@woodlandscamp.org and request your two roommate chains share a bathroom.

    • That will ensure your group can remain close in proximity.

  • Roommate chains must be requested and accepted through Parent Portal two weeks prior to the opening day of the campers’ week of camp.

    • If roommate requests are made within 2 weeks of camp starting, we cannot guarantee they will be honored as housing assignments are very involved and difficult to manipulate once completed.

  • Lastly, keep in mind that if a camper cancels their week of camp, any roommate chain they are part of will then be lost. So, be sure to keep in contact with the parents in your roommate chain in case a camper is unable to make it and you need to adjust your requests.

Freestyle

The process and policies listed above are the same for our Freestyle program!

Adding Spending Money

During the week, campers can purchase items at any of our retail environments using their store card on their wristband.

To add funds to your camper’s store card:

  • Select “store card” and “Edit”

  • Enter the amount you wish to load and select your payment method

  • Any unused funds will be electronically refunded after your campers week of camp

  • If you wish to donate the remaining balance, select “Donate Remaining Store Credit”

  • On average, campers spend $50 - $75 during a week of camp

If you need to cancel your camper’s registration, email office@woodlandscamp.org. We recommend emailing as opposed to calling so there is no miscommunication for cancellations.

For Traditional and Xtreme, The $100 deposit is NON-REFUNDABLE but can be transferred to a sibling’s account. If the sibling’s account is already paid in full, the deposit will be forfeited.

For Freestyle, the $50 deposit is NON-REFUNDABLE but can be transferred to a sibling’s account. If the sibling’s account is already paid in full, the deposit will be forfeited.

If you cancel your campers’ registration within 72 hours of the start date of their camp week (the Friday before), the entire tuition will be forfeited.

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